Get every trip ready to run.
Bookings, waivers, staff, gear, vehicles, and maintenance in one platform for outdoor activity businesses.
Built for small activity operators, guides, outdoor centres, and adventure businesses.
09:30 · Sea Kayak Intro
Anglesey Bay
Guests
8 / 10
Waivers
8 / 8
Guides
2
The problem
Outdoor businesses are still stitching operations together.
Taking a booking is only the start. After that, there are waivers to chase, guides to assign, gear to check, vehicles to schedule, and a trip to run safely and on time.
Most small operators handle that work across booking tools, email, spreadsheets, paper forms, and WhatsApp. That makes it too easy for something important to get missed.
The solution
One operational view of every session.
BaseCamp OS turns each booking into a live session plan. See who is coming, who has signed, who is guiding, what gear is assigned, what needs maintenance, and whether the session is ready to go.
Instead of chasing details across different systems, your team works from one shared source of truth.
The platform
Everything you need to prepare and run trips.
Bookings and availability
Keep bookings, session capacity, and customer details organised in one place.
Digital waivers
Send waivers before arrival, track signatures, and cut down check-in delays.
Trip manifests
Give office staff and guides a clear live view of who's attending and what needs action.
Staff scheduling
Assign the right guide to the right session and avoid last-minute confusion.
Gear & vehicle assignment
Know which equipment and vehicles are allocated before the day starts.
Maintenance reminders
Keep overdue vehicles and equipment from slipping into active sessions.
Readiness checks
See at a glance whether a session is ready, at risk, or blocked.
Mobile day-of view
Open manifests, check guests in, and log notes from a phone or tablet.
The difference
More than booking software.
Most platforms focus on taking reservations and payments. BaseCamp OS is built for what happens after a booking comes in — preparing the session, assigning people and equipment, tracking paperwork, and catching problems before they reach the customer.
Booking-first platforms help you sell sessions.
BaseCamp OS helps you run them.
Booking-first platforms focus on availability and checkout.
BaseCamp OS focuses on readiness and day-of operations.
Built for
Outdoor businesses with real operational moving parts.
How it works
From booking to departure in four steps.
Take the booking
Capture customer details and fill your sessions.
Collect the paperwork
Send digital waivers and track who has signed.
Assign the session
Allocate staff, gear, and vehicles in a few clicks.
Run the trip
Open the manifest, check people in, and stay on top of the day.
The outcome
Less admin. Fewer surprises. Better-prepared trips.
- Spend less time chasing paperwork
- Avoid missed staff or asset assignments
- Keep maintenance issues visible
- Give guides cleaner day-of trip information
- Run a more professional operation without a complicated system
Get started today
Start running trips with more confidence.
See how BaseCamp OS helps small outdoor businesses manage bookings, waivers, staff, gear, and trip readiness in one place.