Outdoor centre management software that covers the whole operation.
Bookings, digital waivers, instructor assignments, kit tracking, and trip readiness in one platform. Built for outdoor activity centres that need more than a basic booking tool.
14-day free trial · No credit card required
The problem
Running an outdoor centre means juggling too many systems at once.
Most outdoor centres end up with one system for bookings, a separate one for waivers, spreadsheets for staff and kit, and email or WhatsApp to communicate between them. When something changes, it has to be updated in three places.
The gaps between those systems are where things get missed — unsigned waivers, unassigned guides, overdue kit, and sessions that don't have a clear status until the day starts.
The platform
Everything an outdoor centre needs to operate.
Bookings & sessions
Manage activities, session capacity, and customer bookings. Accept online payments through Stripe.
Digital waivers
Send waivers automatically before arrival. Track signatures across all participants.
Trip manifests
Guides and office staff get a live session view — who's in, what's signed, what's assigned.
Staff management
Assign instructors to sessions. Track qualifications, certifications, and expiry dates.
Equipment & vehicles
Log your entire kit inventory. Assign gear to sessions. Track what's in service and what isn't.
Maintenance tracking
Schedule and record inspections for every asset. Get alerts before maintenance is overdue.
Session readiness
See at a glance whether each session is ready, at risk, or needs attention before departure.
Reporting
Revenue, booking volumes, capacity utilisation, and activity performance by period.
How it works
From booking to departure, everything in one place.
Accept bookings
Customers book online via your widget, or staff create them in the admin. Capacity is managed automatically.
Collect waivers
Waivers go out automatically. Participants sign before arrival and signatures are tracked per session.
Prepare the session
Assign the right instructors and equipment. Check that everyone's qualified and kit is in service.
Run the day
Guides access a live mobile manifest. Staff see session readiness across the whole day from the dashboard.
Why BaseCamp OS
Designed for how outdoor centres actually work.
Generic business software doesn't understand the link between a booking, the participants on it, the instructor leading it, the kit assigned to it, and whether all of that is ready on the day. BaseCamp OS was built with that workflow at its core.
Generic booking tools show you what's booked.
BaseCamp OS shows you whether you're ready to run it.
Generic tools are built for one thing — taking payment.
BaseCamp OS is built for what happens before the session departs.
Who it's for
Outdoor centres with real operational moving parts.
Get started today
Run your outdoor centre from one platform.
Try BaseCamp OS free for 14 days. No credit card required.